Job: Preservation Librarian, Florida State University, Tallahassee

20 Jul 2017 7:53 AM | Krystal Thomas (Administrator)

Job Title: Preservation & Collections Management Librarian

Job ID: 42004

Location: Tallahassee, FL

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 08/28/2017


The Special Collections & Archives Division includes the Special Collections Research Center, Heritage Protocol & University Archives, the Claude Pepper Library, the Digital Library Center, and Cataloging & Description. The Special Collections Research Center is the home for the rare book and manuscript collections and serves as the primary research center and reading room for rare books, manuscripts, and Heritage Protocol & University Archives. Special Collections & Archives currently maintains four storage areas, three onsite and one remote, as well as the Heritage Museum. Collections move between at least five different buildings for storage, cataloging, digitization, and display.


  • Lead and direct collection preservation and conservation efforts.
  • Participate in strategic planning specifically concerning conservation, preservation, and disaster preparedness and response efforts.
  • Monitor and assess space needs, planning for future growth and overall storage needs.
  • Collaborate with colleagues to update and maintain policies and procedures for collections security, inventory control, preservation measures, and collection retrieval.
  • Manage monthly and annual collections reviews following established guidelines.
  • Manage environmental and physical storage conditions.
  • Coordinate special projects like complex collection moves.
  • Prepare materials for exhibit and digitization.
  • Collaborate with the Digital Archivist, the Digital Library Center, and other relevant partners in planning, creating, and managing digital collections from special collections materials.
  • Provide and/or coordinate preservation assessment surveys.
  • Maintain statistics and compile narrative and statistical reports as needed.
  • Work with Associate Dean for Special Collections and Archives and other colleagues to develop grant proposals and pursue external funding opportunities.
  • Prepare and deliver orientation and instruction sessions, workshops, and tours as needed. Proactively build partnerships across the University and in the community.
  • Provide reference and consultation services to in-house and distance users.
  • Serve as a member of the Special Collections Research Center reference staff.
  • Actively promote use of all the Division’s collections among university faculty and students, historic site and museum personnel, and members of the scholarly community and general public who could benefit from the Division’s services.
  • Participate in division-wide meetings and planning.
  • Supervise full time and part time staff and student assistants.
  • Serve on FSU Libraries and University Committees.
  • Contribute to state, regional, and national committees. Participate in research, publication, and other professional and scholarly activities. Work evening and weekend hours, as needed.


  • MLS degree from a program accredited by the American Library Association or master’s degree in a specialized area directly relevant to the position.
  • Experience in collections management.
  • Knowledge of current practice and emerging trends in collections management and preservation
  • Demonstrated ability to use technology effectively for collection management and access
  • Strong public service orientation and commitment to user-centered service.
  • Ability to plan, coordinate, and implement effective programs, complex projects, and services.
  • Flexibility and the capacity to thrive in a rapidly changing environment.
  • Ability to take initiative, work independently and collegially, think creatively and solve problems.
  • Ability to communicate effectively in writing and speaking.
  • Ability to work successfully with diverse users at a variety of educational levels.
  • Excellent interpersonal skills; experience working collaboratively with varied groups within a complex organization and team environment.
  • Record of successful performance of duties in prior job(s).


Minimum of 2 yearsof experience in an established special collection, rare book collection, or manuscript repository Experience with disaster preparedness and emergency management

Other Information

Over a million rare and unique items make the Florida State University Libraries’ Special Collections and Archives Division an extraordinarily rich resource for scholarship and an exciting place to work. The Division has created a new position for a Preservation and Collections Management Librarian and invite applications from knowledgeable, collaborative, and user-focused individuals. The position will provide leadership and guidance on preservation, conservation, and collections space management within the Division.


In one attachment, please include a cover letter with a complete statement of qualifications, a full resume of education and relevant experience, and the names, telephone numbers and e-mail addresses of at least three persons who are knowledgeable about your qualifications for this position

Contact Info

Ms. Susannah Miller Associate Dean for Administrative Services Florida State University Libraries Tallahassee, FL 32306-2047 Phone: (850) 645-8404 Fax: (850) 644-5016

University Information

Located in beautiful Tallahassee, Florida’s capital city, a growing community with a population of more than 357,000, the Florida State University, a public, coeducational institution of the 12-member State University System of Florida, has an enrollment of over 40,000 students. The Library system includes thirteen libraries with combined holdings of over 3 million volumes. The Library is a member of ARL, ASERL, CRL, OCLC, and Lyrasis. For more information about the Florida State University Libraries, see our home page at:

Anticipated Salary Range

Minimum $50,000. Offer commensurate with education and qualifications.

Pay Plan

This is a Faculty position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific Faculty job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include education details even if attaching a Vita.

Faculty Information

This is a full-time, 12-month non-tenured faculty appointment. Benefits include 22 days vacation, 13 days sick leave, group medical, dental, and life insurance, an optional retirement program or state retirement, and no state or local income tax. With Dean’s approval, may qualify for University tuition scholarship for up to six hours credit each semester.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at:

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