Jobs and Internships in Florida Archives, Libraries and Museums

SFA will try to post and create links to known job and internship opportunities in the state of Florida for our members. If you have a posting to add, please email the details and or link along with a date the posting should be removed from this page to This page is updated weekly on Fridays.

  • 07 Mar 2017 7:59 AM | Krystal Thomas (Administrator)

    The Delray Beach Historical Society seeks a Part-Time Archivist for approximately 15 hours per week; Hours may increase seasonally and based on project needs. Submit resume and cover letter to:

    Mission Statement

    The Delray Beach Historical Society believing that a sense of history is fundamental to understanding human experiences, collects, preserves and shares materials from Delray Beach’s past, so that present and future generations can comprehend more fully our predecessors, our communities and ourselves. The Society encourages and assists people of all backgrounds and interests to learn more about Delray Beach’s diverse history.

    Our Campus

    Three buildings encompass the Delray Beach Historical Society campus. Authentically furnished and reflecting the South Florida lifestyle from 1915 to 1935, The Cason Cottage Museum is an education institution devoted to the preservation of Delray Beach History, named after the family of Dr. J.R. Cason, Sr., the town’s first physician. Visitors enjoy rotating exhibits of art, artifacts and records pertaining to the City’s storied past.

    The 1926 Florida Bungalow and Gift Shop provides the Society with additional space for exhibits on local Florida history and is a rental space for various events and meetings.

    The Hunt House is an original Florida farmhouse, which was dedicated and named the Ethel Sterling Williams Archive and History Learning Center in 2009. This state-of-the-art and award-winning center houses the City’s archives and is open for local research, school classes and exhibits. Individuals, writers, researchers, homeowners, students, businesses, government agencies and organizations are routinely served.

    Job Summary

    Reporting to the Executive Director, the Archivist oversees the acquisition, preservation and expansion of the Society’s curatorial and archival collections. This person is responsible for overseeing the organization, cataloging, maintenance and public accessibility of the DBHS archival collection. In keeping with our Mission, the Archivist will work with the Executive Director to explore content and research and acquire materials for exhibits and educational programming in each of the three campus buildings.


    • Oversee the careful preservation of the City of Delray Beach’s archival collection, spanning over 20,000 items; study and become familiar with all items in the collection.
    • Accept and process new materials into the archival collection in accordance with the Society’s policies and procedures.
    • Monitor the condition of the archival collections and make recommendations to the ED for their continued preservation and access.
    • Serve the public with research, image and information requests.
    • Work with the ED to prepare and monitor budget for archive expansion and maintenance; assist the ED in identifying and pursuing funding and grant opportunities as it pertains to the preservation of the Society’s archival collection.
    • Access content for and maintain archive news and materials for the website; assist the ED with content gathering for writing assignments, media releases, the Society’s newsletter and article submissions.
    • Maintain records of archive projects, programs and activities; write monthly report of activities for Board of Governors.
    • Assist the ED in identifying modern and technologically sound preservation protocol for archival collections; keep informed about developments in the archival community as well as open source and proprietary tools for collection preservation.
    • Participate in community-wide professional activities and organizations; nurture and maintain good relationships with local and regional Libraries, Historical Societies and Cultural Centers.
    • Assist in preparing materials for off-site presentations to Delray Beach’s area clubs and organizations.
    • Research and develop protocol for the Society to expand its archives in the digital age, fill gaps in time and implement necessary digitization measures.


    • Passion for Delray Beach and Palm Beach County History and a desire to share it!
    • ALA-accredited MLS degree with specialization in archives administration or CA certification, or an equivalent combination of education and similar experience.
    • Minimum 3-5 years experience working with archives and special collections.
    • A desire to embrace the opportunities and challenges of working within a non-profit environment.
    • Must be flexible and a team player.
    • Museum experience preferred.
    • Experience with cataloging and providing library reference, preferable in an academic or museum setting.
    • Knowledge of current archival organization and description standards.
    • Knowledge of computer standards for application in archives or libraries. Proficient with MS Office programs, database software and Photoshop; knowledge of Wordpress website platform.
    • Ability to work independently and manage highly sensitive material in a confidential and secure manner.
    • Excellent written and verbal communication skills, organizational skills and attention to detail. Must enjoy serving the public and possess a pleasant demeanor.
    • Strong problem solving and multi-tasking skills; strong ability to serve the public with a variety of requests.
  • 19 Jan 2017 9:02 AM | Krystal Thomas (Administrator)

    SALARY: $49,462.40 - $57,720.00 Annually

    CLOSING DATE: Continuous

    LOCATION: Brooksville, Florida


    The Southwest Florida Water Management District (District), a leader in protecting Florida's water resources, is seeking a Records Analyst in support of the General Services Bureau. The Records Analyst provides guidance, instruction and coordination of records retention objectives to all District staff. The position serves as liaison to all Bureaus and Sections regarding the education and implementation of the District's records retention policies, procedures and processes. A key responsibility of this position is supporting the District's Records Management Program. This will include records analysis, retention & disposition in accordance with administrative, legal, fiscal and historical requirements. Duties will require in-depth knowledge and experience in the field of Records and Information Management.

    Accepting applications until filled.


    • Develop, implement and administer a District-wide Records Management training program
    • Provide technical support related to records inventories
    • Review retention schedules and make recommendations for maintenance and protection of records
    • Assist in establishing procedures for implementing records management programs, such as document imaging and physical records storage
    • Assist in the research, coordination and maintenance of new technology and methods related to records management, including document imaging systems and methods
    • Training District staff in records management, including records retention procedures and automated records retention systems
    • Assist in the development of training materials to meet users' needs
    • Schedule and coordinate training sessions



    • Bachelor's degree, or higher, from an accredited college or university in Information & Records Management, Library and Information Science, Business Management or in a related field
    • Four (4) years of directly related work experience
    • Valid driver's license


    • Bachelor's degree in Library Sciences, Public Administration or Business. Records Management coursework desirable
    • Records Management professional certification. Any of the following is desirable: CRA (Certified Records Analyst), CRM (Certified Records Manager), FCRM (Florida Certified Records Manager), ERM (Electronic Records Manager), ECM (Enterprise Content Manager)
    • Able to effectively communicate technical and procedural information to groups and individuals
    • Experience with electronic records management tools and practices, and managing electronic document repositories, inclusive of storage, retrieval and life-cycle management
    • Experience leading records inventory and audit
    • 3 years' experience in records management principles and practices


    Please visit for a more detailed job posting, as well as information on the Benefits offered by the District. Applications are submitted online through the District’s Careers page.

  • 27 Oct 2016 8:15 AM | Krystal Thomas (Administrator)

    Position Information

    Job Title:  University Archivist, Nova Southeastern University

    Position Number:  997272

    Center:  Alvin Sherman Library, Research & Information Technology Center

    Location:  Main Campus, Fort Lauderdale, FL 33314

    Job Open Date:  10-14-2016

    Job Close Date:  Open Until Filled

    Job Category:  Exempt

    Hiring Range: Commensurate with Experience

    Pay Basis:  Annually

    Subject to Grant Funding?: No

    Job Grade/level: 90

    Type of Shift:  Non-Faculty Full time

    Benefits Eligible:  Reg FT w/Benefits

    Primary Purpose: The University Archivist is responsible for appraising, collecting, organizing, describing, preserving, and making available for research and reference use those official University records and those ancillary records of the University community of sufficient historical, legal, fiscal, and/or administrative value to warrant permanent preservation, including special collections.

    Essential Job Functions:

    1. Arranges and describes archival collections of organizational records and personal papers, performs rehousing and other basic preservation needs, and prepares finding aids in accordance with local and national standards.
    2. Analyzes current condition of materials and implements appropriate preservation measures for use and long term storage.
    3. Provides information services that will assist the operation of the University. Serves research and scholarship by making available and encouraging use of its collection by members of the University and the community at large.
    4. Develops effective systems for recording and retrieving information on the collections held in the NSU Archives.
    5. Directly supervises assigned staff and is responsible for hiring, conducting performance evaluations, training, and any other employee related actions.
    6. Develops methodologies for locating and acquiring materials campus wide including enforcing the university wide Records Management and Destruction Policy as it relates to collections which must be relocated to the University Archives.
    7. Advises administrators and directs staff regarding scheduling records for permanent retention or weeding in the archives.
    8. Manages the NSU institutional repository.
    9. Performs other duties as assigned.

    Marginal Job Functions:

    1. Represents the Archives through active participation in NSU Libraries committees and professional organizations, engaging in research, publication, and presentation.
    2. Develops exhibits and make presentations to relevant internal and external groups.
    3. Seeks opportunities for grant funding and prepare funding proposals.
    4. Works with appropriate college office, alumni and other entities in identifying potential donors and materials that support the university's mission.

    Required Knowledge, Skills and Abilities: 

    1. Demonstrated knowledge of the archives and records management field with supporting experience and education, preferably in a university setting.
    2. Thorough knowledge of best practices in digitization, metadata, storage, and management of archival and digital assets and ability to maintain a current awareness of trends and developments in the field of archives management.
    3. Strong analytical and problem-solving skills to address challenges and opportunities associated with evaluating the current program and making recommendations concerning the future management and development of the archival institutional records.
    4. Demonstrated ability to work both independently as a self-motivated, performance-driven professional as well as in a collegial and collaborative manner across library departments and campus wide including the ability to communicate effectively orally and in writing including public speaking and presentations.
    5. Demonstrated ability in establishing and maintaining relationships with a wide range of users and constituencies including faculty, staff and the public to support the building and use of archival and special collection holdings.
    6. Knowledge of web development tools and technologies and also markup languages to include: HTML, XML, and EAD.
    7. Extensive knowledge of the online platforms for displaying archival collections.
    8. Knowledge of ethical and legal concerns (including copyright) affecting acquisition, management and access to archival holdings and digital collections.
    9. Ability to lift 40 pounds.

    Required Education:  Master's Degree

    Major (if required): Library Science

    Required Experience:

    1. Masters of Library Science degree from an ALA accredited school.
    2. Minimum seven (7) years of professional library experience to include experience in a university or corporate archives or special collection library, with a minimum of 3 years in a supervisory or leadership role.
    3. Minimum one (1) year experience in with digitizing archival holdings for online access.
    4. Extensive experience with digitization workflows, institutional repositories, and online presentation of archival and special collection resources, as well as reference experience in institutional archives and in developing exhibitions, presentations and other programming.

    Preferred Qualifications:

    1. Management experience in a university archives and special collection library.
    2. Track record of participation, publication or presentation in the archival profession.
    3. Experience in conducting oral interviews.
    4. Specialized training in archives, special collections or related areas.

    Is this a safety sensitive position (are applicants potentially subject to drug testing)? No

    Does this position require a criminal background screening? Yes

    Quick Link:

  • 29 Aug 2016 8:12 AM | Krystal Thomas (Administrator)

    Position Details

    Type: Full Time
    Offered by: Preservation Foundation of Palm Beach, 311 Peruvian Avenue, Palm Beach, Florida 33480
    Salary: Salary Dependent on Experience and Includes Full Benefits Package
    Deadline: September 30, 2016
    Position Reports To: Executive Director

    Position Description

    Director of Archives and Programming

    The Director of Archives and Programming is responsible for managing the Foundation’s collections and planning lectures and exhibitions that foster our mission of preserving the architectural, cultural and ecological heritage of Palm Beach. Programming will encompass a broad range of subject matter, including architecture, interior design, landscape design and historic preservation, and appeal to members of the Foundation and the general public.

    The Director of Archives and Programming is responsible for updating and managing the Foundation’s website in addition to developing and implementing a social media strategy that will increase awareness of the Foundation and cultivate the next generation of preservationists.

    How to Apply

    Applicants should submit electronically a letter of interest, three professional references, and supporting documents addressing the qualifications and responsibilities specified to Amanda Skier, Executive Director at Please indicate “Director of Archives and Programming Recruitment” in the email-subject line. Please submit all applications by close of business on September 30, 2016.

    Major Qualifications:

    • A Master of Science in Library and Information Science is required.
    • Strong understanding of and experience with collections and cataloguing of digital resources.
    • Experience with project management.
    • Experience in not-for profit organizations, design, historic preservation, or planning a plus.
    • Excellent interpersonal, communication, administration and personnel management skills; ability to effectively utilize technology in support of these skills.
    • Excellent analytical, research and writing skills.
    • Knowledge and understanding of the important and developing historic preservation and urban planning issues of the day.
    Primary Responsibilities
    • Work with donors and staff to acquire new collections.
    • Reassess collection policy.
    • Organize and rehouse collections.
    • Describe collections and write finding aids.
    • Assist researchers using collections.
    • Develop digital library for internal use.
    • Reassess collections in storage and space needs.
    • Coordinate the digitization of collections.
    • Create a plan for ongoing maintenance of the library.
    • Schedule lectures that foster the Foundation’s mission.
    • Curate exhibitions featuring our collections and related subject matter.
    • Produce scholarly articles.
    • Update and manage Foundation website.
    • Develop and implement social media campaign.
    • Manage community outreach to promote the Foundation’s collections and resources.
    • Maintain yearly budget.
    • Direct archival volunteers.
    • Assist staff with Foundation business including daytime and evening events.
    • Other duties as assigned.

  • 29 Jul 2016 8:48 AM | Krystal Thomas (Administrator)

    Job title: Archivist (part educator, part researcher, part event planner)
    Department: Adult Services
    Pay range: $38,000.00 annually, DOQ
    Position type: Full-time, exempt position with excellent benefits
    Applications due August 19, 2016

    Job description:

    In a community passionate about its past, you make history come alive. You create amazing experiences for our Library patrons. You care about preservation. You use your tech-savvy skills to digitize our unique collection. You are the person who connects patrons with information they seek. You develop and implement outstanding programs. You are a trainer and program coordinator at the library. You forge connections with local history organizations. You are a leader, knowledgeable on all Library operations and respected for your ability to make patrons thrilled about the Library. Ready to join our dynamic team and help us launch exceptional Library services into the 21st century?

    Who you are:

    • Whether in front of a group of people or working one-on-one, you’re a natural-born teacher.
    • You understand patron needs and enjoy connecting them with the right solutions; you’re a sleuth at heart.
    • You love discovering and sharing history.
    • You are an active listener with lots of patience; you’re intuitive to people’s needs.
    • You engage well with others and are passionate about providing an exemplary customer experience.
    • You’re a team player who thinks quickly on their feet.
    • You’re excited about the prospect of growing and learning in a changing environment.
    • You geek out about organization, metadata and finding new ways to catalog.
    • You inspire fun in the people around you.

    Work you’ll love:

    • You develop and conduct programs, presentations and workshops and create participatory experiences for our patrons.
    • You are the genius, go-to local history expert in the Library.
    • You are a wizard at running our upcoming memory lab and teaching our Library patrons and staff how to use the equipment and online databases.
    • You design “how to” training for Library patrons and staff on history center resources.
    • You share your passion by acquiring new items for our collection and creating engaging, beautiful exhibits and displays.
    • You love meeting and inspiring new people. You enjoy talking about history and family trees.
    • You are the outgoing tour guide of our local history; you share your knowledge about our community’s history while inspiring your group.
    • You are an explorer; you get out from behind your desk and engage with patrons, helping them with their journey through our amazing Library.
    • You are a leader, happily taking on lead responsibilities, including person in charge, trainer of staff, and lead over other staff.
    • You reach out to the community, providing classes, talks and workshops in the area.
    • You make friends; you build relationships and collaborate with key community partners.
    • You know your way around technology, having the ability adapt and seek out new ways to promote and preserve our collection, and maintain our online history portal.
    • You are an experienced preservationist with solid knowledge of preservation best practices and experience in managing digital-archival projects.
    • You’re an outside-the-box thinker, skilled in collaboration, and want to lead the development and growth of innovative information delivery.
    • You have experience curating physical and online collections and you’re eager to try new approaches; you’re skilled in managing special collections resources in print, digital and other formats.
    • You keep up-to-date on archival management practices, procedures, and trends.
    • You inform patrons and staff about intellectual property issues related to archives, libraries, and special collections and copyright issues associated with print and digital technologies.
    • You do the right thing. Every decision you make and action you take is an opportunity to demonstrate our collective integrity.

    Do you have what it takes?

    • Bachelor’s degree in history or related field
    • Accredited MLS or Master’s degree preferred
    • Experience with special collections digitization
    • Continuous learner
    • Digital literacy
    • Library experience preferred
    • Ability to obtain a valid Florida driver’s license
    • Flexible schedule, including nights and weekends

    Your job will involve being “on the move” in our Library and community: You need to stand, walk, crouch, stoop, squat, twist, climb, push/pull up to 50 pounds, and lift up to 25 pounds.

    We are guided by these shared values:

    • Passion for sharing knowledge
    • Caring for our patrons and each other
    • Eagerness to learn
    • Optimistic attitude

    Why Winter Park Public Library? A job with us is a chance to use your knowledge and experience to enable transformations every day. You will be instrumental in entertaining, educating and enlightening our patrons, whether they’re researching genealogy, scanning old photo albums, discovering our history collection or learning something new at one of our many intriguing and entertaining history programs. As you help and inspire others, you will also be inspired.

    This opportunity comes in the wake of our community approving a multi-million-dollar new state-of-the-art library and events center, which includes an expanded history center. You will bring a strong vision for the future of this exciting project.

    Email a resume and cover letter by August 19, 2016.
    Nicole Heintzelman, Head of Adult Services -
    No phone calls, please.

    [Original Job Posting]

  • 19 Jul 2016 11:43 AM | Krystal Thomas (Administrator)

    The University of Miami Libraries seeks nominations and applications for a creative, innovative professional to serve as Archivist in the Cuban Heritage Collection (CHC). The Archivist processes manuscript collections and archival materials and, in collaboration with the Chair of CHC, helps plan, organize, and implement systems and procedures for maintaining physical and intellectual control over collections in the CHC with the goal of preserving and improving access to these collections. The CHC Archivist may also work on projects with subject affinities in other University of Miami Libraries distinctive collections. 

    UNIVERSITY: The University of Miami is one of the nation’s leading research universities in a community of extraordinary diversity and international vitality. The University is privately supported, non-sectarian institution, located in Coral Gables, Florida, on a 260-acre subtropical campus. The University comprises 11 degree granting schools and colleges, including Architecture, Arts and Sciences, Business Administration, Communication, Education, Engineering, Law, Medicine, Music, Nursing, and Marine and Atmospheric Science ( 

    THE LIBRARY: The University of Miami Libraries ( rank among the top research libraries in North America with a collection of over 3.6 million volumes and 99,060 current serials titles, including 97,074 electronic journals. The Otto G. Richter Library lies in the center of the Coral Gables campus and serves as the central library for the University. Other University of Miami libraries include the Paul Buisson Architecture Library, the Judi Prokop Newman Business Information Resource Center, the Marta & Austin Weeks Music Library, and the Marine and Atmospheric Science Library. The University also has independent medical and law libraries. The Libraries provide support and services for approximately 11,123 undergraduates, 5,725 graduate students, and 14,604 full and part time faculty and staff. Excluding the independent libraries, the University Libraries employ 62 professional and 74 support staff and are a member of ARL, ASERL, CLIR, CRL, NERL, OCLC Research Library Partners, HathiTrust, APTrust, DPN, SEFLIN and Lyrasis. 

    The Cuban Heritage Collection collects, preserves, and provides access to primary and secondary sources of enduring historical, research, and artefactual value which relate to Cuba and the Cuban diaspora from colonial times to the present. The Collection supports the teaching, learning, and research needs of the University of Miami and the broader scholarly community. 

    ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 


    • Manages manuscript collections and related materials such as photographs, posters, and audiovisual resources.

        o Appraises and accessions manuscript collections and related materials. 

        o Manages space allocations for these materials onsite and coordinates off-site access and space allocations for CHC collections with Access Services

        o Collaborates in developing goals for collections arrangement and description and establishes mechanisms for reducing processing backlog. 

        o Participates in the implementation of policies and standards for the arrangement and description of physical and born-digital archival materials. 

        o Supervises and directs the Archives Team of staff, students, and volunteers. 

        o Serves as a liaison to the Preservation unit to meet the preservation and conservation needs of manuscript materials. 

    • Processes permanent and historically valuable materials.

        o Develops processing plans to determine order, specificity, and appropriate level of description and analysis. 

        o Arranges and describes manuscript collections and related materials. 

        o Creates finding aids for online publication and collection-level MARC records. 

        o Provides quality-control and edits finding aids and other discovery tools created by other members of the Archives Team. 

        o Ensures the online publication of finding aids and other access tools. 

        o Prepares manuscript collections and related materials for digitization. 

        o Serves as a liaison to the Digital Collections Committee. 

    • Participates in the educational and outreach activities as requested.

        o Provides research assistance to users of CHC archival materials as needed. 

        o Assists with instructional activities related to primary sources as needed. 

        o Assists with the development and preparation of exhibitions and events. 

        o Participates in collection development activities and engages regularly with the community and donors. 

        o Participates in Board meetings of the Amigos of the Cuban Heritage Collection. 

        o Promotes the archival collections of the CHC at conferences and other fora. 


    • Keeps abreast of relevant technology, literature, and studies for current awareness of trends, developments, and best practices in librarianship and archival processes.
    • Serves on/participates in Libraries and University organizations, committees, task forces, and teams as appropriate.



    • ALA-accredited Master’s degree, an ALA approved overseas equivalent, or a Ph.D. with appropriate library experience.
    • Coursework or other formal training in archival management.
    • Relevant library experience, including at least one year of experience in special collections or archives.
    • Demonstrated knowledge of archival appraisal, preservation, arrangement, description, and access theories and procedures.
    • Familiarity with issues, trends, principles and practices in archives and special collections.
    • Oral and written fluency in both English and Spanish.
    • Excellent communication, interpersonal and organizational skills.
    • Ability to assess objectives and operational requirements to develop and implement policies and procedures.
    • Strong commitment to excellence in service.
    • Experience in using personal computers and related software applications including Microsoft Word, Excel, Power Point, and Access.
    • Ability to work independently as well as collaboratively.
    • Demonstrated initiative and flexibility.
    • Aptitude for accuracy and detail.
    • Ability to lift up to 40 pounds.


    • Supervisory experience.
    • Experience in project planning, management, and completion.
    • Scholarly knowledge of the history and culture of Cuba and its diaspora.
    • Knowledge of EAD and DACS.
    • Familiarity with “More Product, Less Process” approaches to archival processing.
    • Experience with at least one archival management software (e.g. Archon, ArchivesSpace, etc.)
    • Familiarity with Web development tools.

    SALARY AND BENEFITS: Compensation will be competitive and commensurate with experience and qualifications. This is a non-tenure track faculty appointment at the Librarian Assistant or Associate Professor rank. The position offers a comprehensive benefits package including: TIAA-CREF; medical and dental insurance; life, disability, and long-term care insurance available; tuition remission; 13 paid holidays; and 22 days annual vacation. Additional employment benefits available include credit union; Employee Assistance Program; bookstore, and sporting event discounts; optional fee-based membership in a state-of-the-art wellness center, and no state or local income taxes. More information on benefits can be found at:

    APPLICATIONS AND NOMINATIONS: Review of applications will begin immediately and continue until the position is filled; however, applications received by August 15th will receive priority consideration. Applications should be submitted electronically and must include a letter of interest, curriculum vitae and the names of three references. Send nominations and applications to: 

    Human Resources Manager 
    Otto G. Richter Library 
    University of Miami 
    P.O. Box 248214 
    Coral Gables, FL 33124-0320 

    The University of Miami is an Equal Opportunity Affirmative Action Employer. The University has a strong commitment to diversity and encourages applications from candidates of diverse cultural backgrounds.

  • 14 Jul 2016 10:13 AM | Krystal Thomas (Administrator)

    The Spady Cultural Heritage Museum is seeking an intern from September 1, 2016 to June 30, 2017 to perform duties as follows:

    • Conducting tours
    • Contributing to the development of special events and programs and exhibits
    • Helping to oversee overall maintenance of the workspace and property
    • Assisting staff with communications system development and enhancements
    • Becoming knowledgeable of the museum profession to include: collections, museum nomenclature and other aspects of careers in museums

    Hours of Employment: Two days per week, 10:00 a.m. – 2:00 p.m.

    Compensation: $400 per month

    Contact: Charlene Farrington,, 561.279.8883

  • 02 Jun 2016 12:25 PM | Krystal Thomas (Administrator)

    The Florida International University, Special Collections Department seeks a dynamic enthusiastic and outreach-oriented librarian to build the University Archives collection.  The Librarian Archivist will work in the facilitation of learning, teaching, and research focusing on the use of Special Collections and University Archives.
    Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

    • Responsible for the daily operation and long term development of the archives including: identifying, acquiring, appraising, processing, preserving, providing research services and instruction.
    • Works with the library and university staff/offices to identify, acquire and preserve historically valuable records produced at the university, including archival materials, manuscripts, university publications, artifacts, electronic and other born digital items, and other historically significant collections that document institutional history.
    • Manages the accession, arrangement, description, preservation, storage of collections and the development of finding aids according to archival practices for DACS.
    • Develops and implements uniform arrangement and description standards, develop EAD records and ensure that material are efficiently and effectively processed including inclusion in the library catalog.
    • Cultivates opportunities to work with Library and departmental faculty to integrate archival and other special collection resources into teaching, learning and research.
    • Engages in active outreach to campus schools and units, provides instruction in the use of University archives and materials.
    • Encodes finding aids using Encoded Archival Description for contribution to the online archive.

    Collaborate with the Reference Department and explore the possibility of creating a LibGuide for the University Archives. Partner with the Facilities Management Department to teach them how to best arrange their archival materials and eventually acquire their large collection of university archival materials, ephemera, and building plans.

    Provide reference services to library patrons, university faculty and staff in Special Collections and University Archives. Provide library instruction to classes on the use of Special Collections and University Archives and encourage students and faculty to utilize the department’s manuscripts, archives, and regional history resources. Participate in Library and University committees and in the governance activities of the Library Faculty.



    • Post graduate degree (MLS) and two years of related library experience.


    • Educational background in archives management.
    • Knowledge of archival arrangement and descriptive standards for archives and manuscripts (DACS) and encoding standards for archival finding aids (EAD and EAC).
    • Experience working with large archival collections.
    • Experience with Archivist Toolkit, Archon or other archival management system.
    • Knowledge of basic cataloging best practices and procedures.
    • Experience working with collections.
    • Background in an academic archives setting.
    • Excellent verbal and written communication skills.
    • Ability to work both independently and collaboratively with faculty, students, administrators and the general public.
    • Initiative, flexibility, and the ability to adapt and work creatively in a complex, rapidly changing academic environment.


    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit

    Qualified candidates are encouraged to apply to Job Opening ID 511393 at and must attach a cover letter and resume as a single pdf file. Candidates will be requested to provide names and contact information for at least three professional references who will be contacted as determined by the search committee. All inquiries should be directed to Rita Cauce, Chair of the Search and Screen Committee, at To receive full consideration, applications and required materials should be received by June 3, 2016. Review will continue until position is filled.
    FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

  • 02 Jun 2016 9:30 AM | Krystal Thomas (Administrator)

    Posting Title: Digital Collections Librarian
    Position #: 70018910
    Job Opening ID: 511380
    Review Date: June 3, 2016

    Florida International University is classified by Carnegie as a R1: Doctoral Universities - Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. FIU’s Medina Aquarius Program houses the Aquarius Reef Base, a unique underwater research facility in the Florida Keys. FIU also supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, theWolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and more than 400 student-athletes participating in 18 sports. For more information about FIU, visit

    Florida International University Libraries’ Digital Collections Center (DCC) and Geographic Information Systems (GIS) Center is looking for a Digital Collections Librarian to join a team of digital collections professionals in digital production, long-term preservation, curation of materials and data that focus on unique regional historical, cultural, and scientific content.


    • Participates in efforts of digital production and preservation to support internally and externally funded projects by supervising and implementing workflows (e.g. copyright clearance, quality control, digitization, metadata creation/transformation/remediation/enhancement, and archiving etc.)
    • Fosters and maintains partnerships with future and established digital content contributors
    • Develops and delivers training on metadata, the FIU digital library system (dPanther), and preservation of digital materials
    • Supports grant writing and other funding opportunities relating to print and digital collections, production and preservation
    • Performs metadata audits of existing digital collections and participate in migration of legacy digital collections to new platforms
    • Engages in scholarly activity through presentations, conferences, workshops, seminars or other activities that enhance professional knowledge in the area of digital collections
    • Serves the library and/or institution through contribution in meetings and committee work
    • Serves the library profession through involvement in professional organizations and through cooperative efforts with other information professionals
    • Performs other duties an special projects as assigned by department and assistant heads


    • ALA accredited Master of Library Science (MLS) degree, or a Master’s Degree in an appropriate area of specialization
    • Demonstrated knowledge of digital production including digitization, metadata creation, and preservation best practices and standards
    • Working knowledge of mainstream metadata schemas and digital library systems
    • Experiences with collection development and content curation
    • Excellent verbal and written communication skills
    • Strong sense of teamwork and ability to work across diverse departments and individual library and university stakeholders


    • Demonstrated leadership quality and experiences in creating and supervising work flows and project implementation
    • Two or more years of professional experience working with digital collections or archives
    • Experiences in grant proposal writing and implementation


    Non-tenured faculty status; rank and salary are competitive based on qualifications and experience.

    About the Libraries: For information about the FIU Libraries, please visit

    Qualified candidates are encouraged to apply to Job Opening ID 511380 at Candidates will be requested to provide names and contact information for at least three professional references who will be contacted as determined by the search committee. All inquiries should be directed to Jamie Rogers, Chair of the Search and Screen Committee, at To receive full consideration, applications and required materials should be received by June 3, 2016. Review will continue until position is filled.

  • 04 Apr 2016 9:32 AM | Krystal Thomas (Administrator)

    TITLE: Library Intern REPORTS TO: Librarian

    CLASSIFICATION: Temporary; non-Exempt; Part-Time

    FUNDING: Position is funded through the Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant program. The position will last up to 180 hours during the summer months to start no earlier than May 16, 2016 and end no later than Aug 12, 2016.


    To assist the Librarian and Special Projects Library Assistant in the physical processing of materials, generation of EAD finding aids, and research on carillon related topics to fulfill the project goals of the CLIR funded “Cataloging the Vertical Files of the Anton Brees Carillon Library” project.


    • Substantial work towards a Bachelor or Masters degree in either Library Science, Archives, Carillon, or a related field of study. Recent graduates are also encouraged to apply.
    • Proficiency with the MS Office suite (Word, Excel, etc.) and the ability to learn new library software systems
    • Must be detail oriented
    • Research and database experience preferred
    • Ability to work effectively independently or as part of a team
    • Must have reliable transportation
    • Strong organizational skills desired
    • Excellent verbal and written communication, interpersonal and problem solving skills desired
    • Ability to manage multiple tasks, with excellent organizational and follow-up skills
    • Must have the ability to climb stairs


    • Assist staff and volunteers with the physical organization of materials.
    • Research and record historical, biographical, and technical information on relevant carillon related resources.
    • Work with the Special Projects Library Assistant on the generation of EAD Finding Aids.
    • Identify items in the collection than need special physical and/or cataloging processing.
    • Communicate with carillon and other related professionals about best practices.
    • Assist the Librarian and Special Projects Library Assistant in the preparation of reports to support the requirements of the granting agency.

    Bok Tower Gardens is centrally located between Tampa and Orlando among rolling hills of citrus. Dedicated in 1929, the National Historic Landmark and Olmsted designed gardens was planned as a bird sanctuary and meditative garden surrounding an art deco and neo-Gothic 205 foot carillon tower of pink marble and tan coquina stone. The 60-bell carillon and its facilities is the finest in the world.

    Bok Tower Gardens is an Equal Opportunity employer and a Drug-Free Workplace.

    Application Process:
    Email, fax or mail cover letter and resume to:

    Human Resources
    Fax: 863-676-6770
    Bok Tower Gardens 1151 Tower Blvd. Lake Wales, FL 33853

    Applications are due by April 30, 2016. 

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