Position # 45945131

OPS Clerk – Archives Assistant

Florida Department of State

Division of Library and Information Services 

Bureau of Archives and Records Management

The State Archives of Florida announces the availability of one part-time position assisting State Archives of Florida staff with clerical duties at the Archives Reference desk. This is an O.P.S. (Other Personal Services) position and not part of the State of Florida Career Service System.

The State Archives places special emphasis on making its collections available to a wide variety of researchers, including historians, lawyers, government officials, students, genealogists and others interested in Florida’s government, its people and the events that have shaped its history. The Reference Unit assists researchers in using our collections and provides reference services on-site or by telephone, mail or email. 

Tasks

• Provide assistance to the Archives Reference staff.

• Assist with the transport and shelving of boxes.

• Duplicate archival records.

• Enter patron and use data into the Archives automated cataloging system.

• List or index records using the Archives automated cataloging system or standard desktop applications (e.g. MS Word, Access, Excel).

• Other related duties as assigned. 

Minimum Qualifications

• At least two years of archives work experience OR two years credit toward a bachelor's degree from an accredited college or university.

• Familiarity with desktop computer applications.

Preferred Qualifications

• Bachelor’s degree in History, Political Science, Public Administration or Information Studies.

• Coursework in Florida history or government. 

• Coursework, formal training or work experience in archives or records management.

Knowledge, Skills and Abilities

• Effective oral and written communications skills.

• Ability and willingness to lift and carry boxes weighing up to 40 pounds repeatedly on a daily basis.

• Ability and willingness to carry out routine duplicating tasks for many hours at a time.

• Strict attention to detail in organizing and performing assigned tasks.

• Discretion in maintaining confidentiality of information in records.

• Reliable attendance.

Working hours: Part-time, Monday through Friday, not to exceed 20 hours per week, 9:00 a.m. to 1:00 p.m.

Pay: $15.00 per hour

Application Process

Applicants should download the PDF State of Florida application (https://files.floridados.gov/media/707936/state-of-florida-application.pdf), fill it out, and save the completed form. Email the saved application file, resume, two employment reference contacts, and college transcripts, if applicable, (unofficial transcripts are acceptable) to Marina Ortiz at Marina.Ortiz@dos.fl.gov. The application must include all previous employment and demonstrate qualifications for the position.

CRIMINAL BACKGROUND CHECKS:  

A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov